Add Classified Ad Type
Classified Ads are organized into sections or groups based on a common attribute. These sections or groups are called Classified Ad Types, and they can be whatever your association wants them to be. Because Classified Ad Types are groups for classified ads, create your Classified Ad Types before you add a classified ad.
To add a Classified Ad Type, use the following steps:
- Go to . The Add-Classified Ad Type page opens.
- Fill in the fields for the Production Information section as described in the table below:
- Fill in the price field with the price per word and select the default price (always available) check box if you want this price to be always available.
- Fill in the rest of the fields for the G/L Accounts section as described in the table below:
Field Required Description split revenue among multiple accounts? Optional TBD business unit Required TBD project Optional Select a project that was added when adding a business unit. You can search or query on this value later. a/r account Required Select the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. The account you choose is debited every time you sell an event registration. revenue account Required Select the account for revenue from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.
This account is credited when you sell an event registration, and debited when you void an invoice in a closed batch
liability account Required Select the account for liability from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is credited when a paid invoice is canceled. return account Required Select the account for return from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.
This account is debited when an invoice is canceled. For most associations, the return account is the same account used for the revenue account.
write off account Required Select the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.
This account is debited when you create a write off. This is typically an expense account or the revenue account for the product.
deferred? Optional Click this check box if the invoice payment is deferred. Once you click this check box, a drop-down box appears. Select an account from the drop-down box.
If you check this check box the following happens:
If a registration is deferred, the deferred account is credited at the time the registration is sold. This account is debited when the recognize revenue process is run for the appropriate period.
If you have checked the ‘deferred’ check box on the product, it is not credited until you run the recognize revenue process for the period in which the ‘recognize after’ date for the product is included.
- Click the Save button to save your changes and go to the classified ad type profile. Click the Cancel button to return to the previous page without saving your changes.
| Fields | Required | Description |
|---|---|---|
| product code | Optional | Enter a product code for tracking your classified ad type. You can use letters, numbers, and combinations. |
| classified name | Required | Enter a friendly name for your classified ad type. For example, you can call your group Employment, or For Sale. |
| description | Optional | Enter a short description of what section this classified ad type represents. |
| classified start date | Optional | Enter or select the date this classified ad type becomes valid. |
| classified end date | Optional | Enter or select the date this classified ad type becomes invalid. |