Add Budget Worksheet Form

The Add Budget Worksheet form displays when you click Add Budget Worksheet on the Budget Worksheet Form and consists of six sections.

Note: Refer to the information listed on the right of the form for additional guidance on creating Budget Worksheets.

Worksheet Details

Enter the worksheet details in this section of the Budget Worksheet form.

Worksheet Name: Enter a name for the worksheet. While any sequence of characters can be entered to identify the worksheet, using a logical and consistent method of assigning worksheet names makes locating specific information much easier and provides a better audit trail.

Budget Version: Select a budget version from the drop-down list.

Budget Type: Select a budget type from the drop-down list. Selections include the currency based Budget Dollars or Budget UDFs.

Effective Date From: Select an effective date from for the worksheet.

Effective Date To: Select an effective to for the worksheet.

Budget Cycle: Select a Monthly, Quarterly, or Yearly budget cycle for the worksheet.

Number of Cycles: Enter the number of cycles for the worksheet. 12 is pre-populated in the field by default.

Chart Of Accounts Segments: Select the Chart of Accounts segments for the worksheet. GL Account is selected by default. Add additional segments as required.

Budget Entries

Select budget entries in this section of the Budget Worksheet form.

Account Type: Select either Expense Accounts, Revenue Accounts, both, or all available accounts.

Activity Basis: Select either Accounts with Activity, All Valid Accounts, or start with a Blank Worksheet.

Filter By Segment Code

Use filters to narrow down and more explicitly define the data to include in the worksheet. Select the segments to be included in the budget worksheet. All of the organizations current segments display here. The general ledger segment is required; therefore, it is always selected. Segments were created when the organization was created.

Available Filters

Available Filters are what data filters are available for the worksheet.

Add All | Remove All

Use Add All and Remove All to quickly add or remove all of the available data filters from the Selected Filters field.

Note: Drag-and-Drop individual columns between the Available Filters and Selected Filters fields.

Search filters

Use Search filters to quickly find specific Available Filters.

Selected Filters

Selected Filters are what data filters will filter data for the report type.

Note: Drag-and-Drop individual columns between the Available Filters and Selected Filters fields.

Operator

When filtering data, select an operator and enter criteria to determine which data to display.

Operators work as follows:

• Equal to (=): Include the data equal to the value in Criteria 1. For example, if "Status" is the Selected Filter and "A (Active)" is the Criteria 1, then include all data with a Status of Active in the report.
• Not Equal to (< >): Include the data not equal to the value in Criteria 1.
• Greater Than (>): Include the data that is greater than the value in Criteria 1.
• Less Than (<): Include the data that is less than the value in Criteria 1.
• Between: Include the data that is between Criteria 1 and Criteria 2. To display a range of dates, or numeric or currency fields, use the Between and Not Between operators.
• Not Between: Include the data that is not between Criteria 1 and Criteria 2.
• Like: Include the data that matches the value in Criteria 1. For instance, there are ten Vendors with the word Office as part of their Vendor ID (Office Max, Office Depot, Office Machines, and so on). You want to send them your change of address card, so you run a report that includes their addresses. Select Vendor ID as the Selected Filter, Like as the Operator, and enter "%office%" in Criteria 1. You cannot use this operator with currency, date, or numeric fields.
• Not Like: Include the data that does not match the value in Criteria 1. For instance, you want to run a report that excludes all Vendors with the word Office at the beginning of their Vendor ID. You would need to select Vendor ID as the Selected Filter, Not Like as the Operator, and enter "Office%" in Criteria 1. You cannot use this operator with currency, date, or numeric fields.
• In: Include the data that is equal to the values in Criteria 1. This allows you to include a non-sequential series of values in filter criteria. For example, type 123, 498, 301 in Criteria 1. (Do not use the drop-down list and make sure you type commas between the series.) The system then includes only those three values in your data.
• Not In: Exclude the data that is equal to the values in Criteria 1. This allows you to exclude a non-sequential series of values in filter criteria. For example, type 391, 111, 210 in Criteria 1. (Do not use the drop-down list and make sure you type commas between the series.) The system then excludes those three values in your data—the report will display everything except those values.

Criteria 1

Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, use "%" to represent any number of characters.

For example, you want a report showing the Accounts Receivable offset account assignments. Since you only want information on AR accounts and they all begin with "AR," you would complete the Reports>Lists>Offset Account Assignments>Filter tab as follows:

• Selected Filter: Transaction Source
• Operator: LIKE
• Criteria 1: AR%

This filter limits the report to only transaction source codes that begin with AR, while the rest of the code could have any characters.

Please note the results if you choose the Like operator and the following criteria:

Criteria	Result
%AR%	Returns data with a "AR" in any position
AR%	Returns data that begins with a "AR"
%AR	Returns data that ends with a "AR"

Criteria 2

Enter a value for the end of a range if the Compares To contains the Between or Not Between operators.

Calculations

Select the worksheet calculation criteria in this section of the Budget Worksheet form.

Calculation Basis: Select the calculation basis to use for the budget entries, either Actual (actual account balances) or Budget (budgeted account balances).

Calculation Method: Select Average of History, Period Matching, or Zero Budget as the worksheet calculation method from the drop-down list.

• Average of History - Calculates the average amount for all the periods included in the history and inserts the average into each budget period. The amounts in each budget period are equal, making this the best method if the budget activity is constant.
• Period Matching - Matches amounts from the corresponding history period. Each period will match history, making this method ideal if you have cyclical revenues and expenditures.
• Zero Budget - Creates a zero dollar budget line for each account combination that contains history (actual or budget depending on the basis selected). This method is usually used to generate the account combinations only.

Historical Data

Set the worksheet historical data in this section of the Budget Worksheet form.

Budget Cycle: Enter the number of budget cycles for the worksheet. 12 is pre-populated in the field by default.

Begin Date: Select a begin date for the worksheet.

Actual Activity | Beginning Date: Select an Actual Activity beginning date for the worksheet.

Actual Activity | Ending Date: Select an Actual Activity ending date for the worksheet.

Comparative Columns

Create the worksheet comparative columns in this section of the Budget Worksheet form.

Column Type: Select a column type from the drop-down list. The Begin Year and Column Heading fields are filled with suggested values. Options include actual activity or budget version.

Begin Year: Click in the field to adjust the suggested Begin Year value. Must be a numerical value.

Column Heading: Click in the field to adjust the suggested Column Heading value.

Clear: Click Clear to clear all the fields.

Buttons

Click Create to create the worksheet or Cancel to discard the worksheet entries.

Note: The parameters entered in the Budget Worksheet cannot exceed the limit of 60,000 cells. If you receive an error message, decrease the size of the worksheet by adding filters or adjusting the budget cycles.