Add and Edit Payroll Distribution Codes

To access this form, go to Payroll>System Setup>Distribution Codes and click .

Access this form by clicking on any distribution code in the "Maintain Distribution Codes" table, or click the button at the upper left of the table to enter data into an empty form.

This form is split into two sections: Distribution Code Details, and the Segment Distribution table. At the bottom right of the form are three action buttons: Cancel, Save, and Delete.

Distribution Code Details

Distribution Code	Select a previously entered code from the dropdown list, or enter a new Distribution Code that describes the accounting entry template you are creating. Using a word for the code makes selecting the appropriate Distribution Code easier. We recommend using all numeric codes and IDs for ease of entry. We also recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols, such as: \| " '.
Description	Enter or change the description of the Distribution Code.
Status	Specify the status of the code. The status can be changed at any time. Below are valid status entries and their descriptions: Active (A) - An active status allows transaction entry to this code. Inactive (I) - Set a code to inactive when you do not want to use it regularly for transactions, but you may need to use it at some point. A warning message appears when you attempt to use an inactive code. The warning message is for notification only; you can still use the code in a transaction. Discontinued (D) - Designate a code as discontinued when you no longer use it. The system does not allow transaction entry to be processed using a code with a discontinued status.
Apply To	Select whether you want to apply your Distribution Codes to Accounting only (A), both Accounting and Payroll (B), or Payroll only (P).

Segment Distribution Table

Segment Codes	Enter the codes for the account segments displayed. All of the segments specified when the organization was created are available here. If you have more columns than can be displayed at one time, you can scroll to view or access other segments. Note that all of the segments must be completed on each line. Using "Revenue" or "Expenditure"-type general ledger accounts in combination with your distribution code requires all segments. If you are only using "balance sheet"-type general ledger accounts, then only balancing segments are required here. Notice the general ledger type segment is not available. The general ledger account is entered at the time you generate your entry.
Percent	Enter the percent you want distributed to the current line item. You must have at least one line item with a percent and the total percent must equal 100. When entering percentages in the system, do not include a decimal point. For fractional percentages, you must enter the leading zeroes. For example, enter the following numbers to indicate the percentages: 0005 = .5% 005, 05, or 5 = 5% 50 = 50%
Hours	Enter the fixed amount of labor hours you want distributed to the current line item. The system automatically calculates the resulting percentages; percentages cannot be manually entered on any line.
Amount	Enter the fixed amount you want distributed to the current line item. During transfer (when the Accounting entry is created), the system first allocates amounts. If more than one line has an amount, the system allocates amounts in the order in which they were entered. Any remaining amount is distributed according to percentages. The distribution code must equal 100%. Therefore, if you only enter amounts, you must add an additional line that equals 100%.
Delete	Click to remove a Distribution Code Details table entry that has no activity.

Reset Grid: The Reset Grid button will reset the specific table to its default order. See the Tips and Shortcuts page for more information on reorganizing grids.

When you are finished making your changes, click .

To go back to the Payroll System Setup help page, see System Setup.