Using Check Spoilage

In the MIP system, there are several scenarios that can result in what appears to be a gap in check number sequencing on the check register.

Common causes include:

  • Check that did not print successfully
  • Damaged Check Stock
  • Miss Numbered Checks where the pre-printed checks and MIP Check numbers didn’t match.
  • Overflow forms where information for one check is printed on multiple pages

In situations like this, when you run a check register, it can appear that checks are missing. The system has a way to account for those checks. It is the Check Spoilage Feature.

Check spoilage marks certain check numbers in the system and on the check register as spoiled. As well as giving a possible explanation.

To spoil a check (or series of checks) go to Activities>Accounts Payable>Check Spoilage. Select the cash account and spoilage date, then select one of the following options: spoil a single check number or spoil a range of check numbers, and click Save.

When you run a check register these checks will now show up on the report as spoiled.

  • During the printing of checks and vouchers, if an A/P invoice was selected to be printed but did not print correctly, you have the choice to spoil the related check number by deleting the document. You will need to select the check or voucher to delete and select Yes to spoil the document that you are deleting.
  • If a check number has already been used and cashed, can it still be spoiled? Yes, the spoilage feature is tied to a check number, not a specific transaction. Since Accounting gives you the ability to re-use a check number (in case you have the multiple sources of check stock) you can also spoil a number that has been used elsewhere.
  • To un-spoil a check go to Activities>Accounts Payable>Check Spoilage and click on the Find Button. This will bring up a box that can be used to search for spoiled checks. Once you have found it select the check number(s) and click the Red X to delete it.