Introducing the General Ledger Module

The General Ledger module is the anchor for the MIP Fund Accounting system. Featuring a flexible, table-driven chart of accounts structure, built-in check writer and complete financial report writer, the General Ledger module can operate independently from other modules, or in harmony for a complete accounting solution. Designed for organizations that need to track multiple funds from multiple sources, the General Ledger module tracks Cash Receipts, Cash Disbursements, Journal Vouchers, and other types of transactions.

The General Ledger is a multi-fund, multi-fiscal period, double-entry fund accounting system. General Ledger integrates with other modules. Special features include a user-definable chart of accounts that is virtually unlimited, multiple funds and open fiscal periods and function keys that complete automated distributions or offsets for transaction amounts with a single mouse click.

With the powerful Report Writer, you can create customized financial statements, budgeted statements of revenues and expenditures, and many other reports. The Report Writer also contains many standardized reports that can be printed directly or customized and printed repeatedly. The General Ledger's unique account structure can track and print reports for individual grants, projects or programs that meet the FASB reporting requirements, including FASB 117 reports.

From transaction entry to Financial Statements to detailed account ledgers, General Ledger contains full audit trails and user defined security.

The currency formatting used throughout the system is based on the settings specified by the Administrator on the Organization>Currency Setup form. You can set up different currency formatting for each currency type (such as USD or CAD) used in the system. To determine the decimal and grouping symbols used in reports, also use this form. Other decimal and grouping symbols (such as the period and comma), found throughout the system, follow the computer's regional settings (Start>Settings>Control Panel>Regional Options). All non-currency numbers follow the computer's regional settings as well.

To Use This Module

  1. First, the MIP Fund Accounting system must be installed. The General Ledger module, which is the basis for the MIP Fund Accounting system, is required to run the system.
  2. The first time you log on to the system, enter NPS in the User box. The user ID NPS initially has no password and has full security rights to all systems. Once your own user ID is created by the Administrator (Security>Maintain Users), go back and establish a password for NPS.
  3. A new organization needs to be created by the Administrator using the File>New Organization wizard.
  4. After selecting the new organization using the File>Open Organization form in the system, all General Ledger menu selections will be available.
  5. There are Checklists available for setting up this module and its processes. Please refer to the online help (Help>Contents and Index>Reference) for modular specific menu selections, checklists, and common questions.