How Do I Process Accounts Receivable Billing?

The following is a checklist for processing accounts receivable invoices and producing customer statements:

To Process Invoices

1. Enter or update exceptions or adjustments to charges (Activities>Accounts Receivable>Enter One-Time/Recurring Charges).
2. Calculate invoices and finance charges (Activities>Accounts Receivable>Calculate Invoices/Finance Charges).
3. Review and/or modify calculated invoices (Activities>Accounts Receivable>Review/Modify Invoices).
4. Print and/or email the calculated invoices for each customer within a specific billing group (Activities>Accounts Receivable>Print/Email Calculated Invoices).
5. Generate General Ledger transactions from the calculated and printed/emailed invoices (Activities>Accounts Receivable>Create Transactions).
6. Print calculated invoices again (Activities>Accounts Receivable>Reprint Historical Invoices).
7. If necessary, edit accounting transactions created (Transactions>Accounts Receivable>Edit A/R Invoices).
8. Post the General Ledger transactions created (Activities>Manage Sessions>Post Transactions).
9. If necessary, void invoices and reverse General Ledger transactions (Activities>Accounts Receivable>Void Invoices).

Note: Refer to the Processing Accounts Receivable Transactions checklist to process invoices, receipts, and credits.

To Produce Customer Statements

1. Verify that all A/R activity has been entered and posted before proceeding to the next step, so that the statements reflect all activity.
2. Print and/or email a summary of activity for customers over a selected time period (Activities>Accounts Receivable>Customer Statements).