Corrections

Can I make changes to correct a calculated check or voucher?

Yes. There are two options available to change a calculated check or voucher.

  1. Delete the existing calculation using the Activities>Payroll>Review/Modify Calculated Payroll form; make the necessary changes on the timesheet and recalculate.
  2. Use the Activities>Payroll>Review/Modify Calculated Payroll form to adjust the existing calculation. However, since you are manually entering the change and no further calculations will take place, you must remember to adjust the taxes as necessary.
How do I replace a voided check or voucher? The regular pay date is unavailable.

Process a supplemental payroll to replace a voided pay check/voucher.

How do I correct for an erroneous deduction or withholding amount?

The simplest solution is to void the check or voucher and replace it with a supplemental. If this option is not available, an alternative is to reduce the next deduction by the amount of overpayment. Another alternative is to create an earning code to increase the employee's pay (if this option is selected, be sure to set the applicable taxes appropriately on the new code). Finally, you can use Activities>Setup/Adjust Employee Balances to correct the payroll records and refund the employee directly through Accounting.

How do I correct an employee overpayment?

You have several options to correct an employee overpayment. The simplest solution is to void the check or voucher and replace it with a supplemental. An alternative is to reduce the earnings or add a deduction on the next payroll to reduce the employee's pay. Finally, you can use Activities>Setup/Adjust Employee Balances to correct the payroll records and set up a receivable from the employee in Accounting.

I produced some checks manually or in another software; how do I get these into your software?

You can use the Activities>Enter Manual Checks form to enter the checks. However, if the checks are entered using this method, you will have to manually enter all the information (including taxes) because no calculations will be done. It may be easier to calculate the payroll, adjust it to match the checks using the Activities>Review/Modify Calculated Payroll form, and then print the checks on paper.