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Exhibits Setup

Overview

Exhibits Setup is used to configure the values in the drop-down lists for the fields within an Exhibits module profile page.

Navigating to Exhibits Setup

To Navigate to the Exhibits Setup page:

1. Open the Modules Menu and select Exhibits.
2. On the Exhibits Overview page, click the Exhibits Setup page link.

   The Exhibit Setup page allows you to determine what values will be in the various drop-down menus used for setting up your exhibit. When you navigate to the Exhibit Setup page, you will see all of the current values that have already been entered.

   You have the option of using these values, editing these values, deleting these values, or creating new values for the drop-down menus.

Booth Category Setup

The Booth Category is the physical design (table-top, 3-corner), location (near door, island), or other descriptor (premium, regular).

To set-up Booth Categories:

1. Go to the Exhibit Setup page.
2. Click the Add icon in the Booth Categories section of the Exhibit Setup page.

   This will open the Add - Exhibit Booth Category pop-up window.

3. In the Add - Exhibit Booth Category window, enter a booth category code that accurately describes the category of booth to be offered. For instance, table-top, corner booth, premium, near door, etc.
4. Click the Save button.

   Your Exhibit Setup page will refresh and your newly added booth category will be displayed in the Booth Category section.

   This booth category will be available in the Booth Category drop-down menu used during setup of the actual Exhibit.

Booth Type Setup

The Booth Type is the size of the booth (e.g., 100 square feet), the dimensions of the booth (e.g., 10' x 10'), or a "special" booth (e.g., registration booth).

To set-up Booth Types:

1. Go to Exhibit Setup from the Overview page on the Exhibit module.
2. Click the Add icon in the Booth Type section of the Exhibit Setup page.

   This will open the Booth Type pop-up window.

3. In the Booth Type window, enter a booth type (e.g., 12 x 12).
4. Enter square footage (e.g., 144).
5. Enter a booth description (if applicable).
6. Click the Save button.

   The Exhibit Setup page will refresh and your newly added booth type will be visible in the Booth Type section of the Exhibit Setup page.

   This booth type will now be available in the Booth Type drop-down menu used during the setup of the actual Exhibit.

Complementary Products Setup

Exhibit Complementary Products are items that may be offered as part of booth setup, for example, an electrical outlet, high-speed internet connection, special lighting, etc.

To set-up Exhibit Complementary Products:

1. Go to the Exhibit Setup page.
2. Click the Add icon in the complementary products section of the Exhibit Setup page.

   This will open the Add - Exhibit Complimentary Product pop-up window.

3. In the Add - Exhibit Complementary Product window, enter a product code.
4. Enter a description (if applicable).
5. Click the Save button.

   The Exhibit Setup page will refresh and the newly added complimentary product will be visible in the complimentary products section of the Exhibit Setup page.

   The new complimentary product will now be available in the Complimentary Products drop-down menu used to set up the actual Exhibit.

Priority Point Groups Setup

Priority Point Groups allow exhibitors to pool their priority points to earn a better space.

To set-up a Priority Point Group:

1. Go to the Exhibit Setup page.
2. Click the Add icon in the priority point groups section of the Exhibit Setup page.

   This will open the Add - Exhibit Priority Point Group pop-up window.

3. Enter a description in the Add - Exhibit Priority Point Group window.
4. Click the Save button.

   The Exhibit Setup page will refresh and the newly added priority point group will be visible in the priority point groups section of the Exhibit Setup page.

   The new priority point group will now be available in the Priority Point Groups drop-down menu used to set up the actual Exhibit.

Priority Point Type

Priority Points are incentive "points" that an exhibitor can earn for participation in a show. Points are often awarded for each year that a company exhibits, for number of booth units purchased, for consecutive years of participation in the show, or other criteria.

Priority Points are used to rank an association's most active and loyal exhibitors which in turn, are used to award the most desirable trade show floor space based on these rankings. The more points an exhibitor earns, the higher they are on the list for choosing a desirable booth assignment.

The Priority Point Type setting is not able to be modified by users of netFORUM.

The Priority Point Type setting currently includes two priority point types:

• Purchased a Booth
• Registered for the Exhibit Show.

Exhibitor Specialty Product Type Setup

To set-up Exhibitor Specialty Product Types:

1. Go to the Exhibit Setup page.
2. Click the Add icon in the exhibitor specialty product type section of the Exhibit Setup page.

   This will open the Add - Exhibitor Specialty Product Type pop-up window.

3. In the Add - Exhibitor Specialty Product Types window, enter a product type.
4. Click the Save button.

   The Exhibit Setup page will refresh and the newly added exhibitor specialty product type will be visible in the exhibitor specialty product type section of the Exhibit Setup page.

   The new exhibitor specialty product type will now be available in the Exhibitor Specialty Product Type drop-down menu used to set up the actual Exhibit.

Removing Values from Drop-Down Lists

You may decide that you want to delete a value from a drop-down list that you have previously created. netFORUM allows you to either delete a previously created value or to hide/disable it. There is a slight difference between the two. The rules are:

• You may delete a value if it has not been used elsewhere. For example, if you have created a Booth Type that is now in use, you may not permanently delete it from future use. You must hide and disable it from future use.
• If you hide and disable a value and then decide you want to use it again, you must recreate it. There is no 'show' option.

Deleting Values

Delete a Value From a Drop-down List From the Exhibit Setup Page:

1. On the Exhibit Setup page, find the record you would like to delete and click the Delete icon.

   You will receive a warning message asking you to confirm that you actually wish to delete this item.

2. Click the OK button to delete the item from the Exhibit Setup page and all corresponding drop-down menus.

   Note: After a drop-down list item is used, you will not be able to permanently delete the item. However, you can hide the record so that it does not show in the list by disabling it. To disable the record, check the hide/disable record? check box (see below).

Delete a Value From a Drop-down List From the Item Edit Window:

You can also delete an item from a drop-down list by opening the Edit window for the item.

1. From the Exhibit Setup page, click the Edit icon next to the item you wish to delete.

   This will open the Edit pop-up window for that item.

2. Click the Delete button on the Edit window for the item you wish to delete.

   You will receive a warning message asking you to confirm that you actually wish to delete this item.

3. Click the OK button to delete the item from the Exhibit Setup page and all corresponding drop-down menus.

Note: Exhibitor Specialty Product Type items must be deleted by clicking the Delete button located on the Edit window.

Hiding/Disabling Values

To Hide/Disable a Value From a Drop-down List:

1. From the Exhibit Setup page, click the Edit icon next to the item you wish to hide/disable.

   This will open the Edit pop-up window for that item.

2. Select the hide/disable record? check box.
3. Click the Save button.

   The Exhibit Setup page will refresh, and the item will no longer be visible.

   In addition, this item will no longer be visible in the drop-down lists where it was previously an option.

   Note: There is no show option to reverse the hide/disable option. If you need the item to be visible again, you must recreate it.