Add Accreditation Fees

An Accreditation Fee is a fee that an organization must pay to go through the accreditation process.

To add an Accreditation Fee, use the following steps:

  1. Go to Modules>Accreditation>Find, List, Query, or Add Program>Accreditation Profile>Fee Setup Tab>accreditation fee(s) child form.
  2. Click the Add button. The Add Accreditation page opens.
  3. Fill in the Additional Fees-Add section as described in the table below:
    FieldRequired Description
    accreditationRequiredDefaults to the description of the current accreditation.
    product codeOptionalTBD
    fee nameRequired Enter a friendly name for the fee.
    descriptionOptionalEnter a description for the fee.
    priceRequired Enter what the price of the fee is in dollars.
  4. Fill in the G/L Accounts section as described in the table below:
    FieldRequiredDescription
    split revenue among multiple accounts?OptionalTBD
    business unitRequiredTBD
    projectOptionalSelect a project that was added when adding a business unit. You can search or query on this value later.
    a/r accountRequiredSelect the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. The account you choose is debited every time you sell an event registration.
    revenue accountRequired

    Select the account for revenue from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.

    This account is credited when you sell an event registration, and debited when you void an invoice in a closed batch

    liability accountRequiredSelect the account for liability from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is credited when a paid invoice is canceled.
    return accountRequired

    Select the account for return from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.

    This account is debited when an invoice is canceled. For most associations, the return account is the same account used for the revenue account.

    write off accountRequired

    Select the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want.

    This account is debited when you create a write off. This is typically an expense account or the revenue account for the product.

    deferred?Optional

    Click this check box if the invoice payment for the event is deferred. Once you click this check box, a drop-down box appears. Select an account from the drop-down box.

    If you check this check box the following happens:

    • If a registration is deferred, the deferred account is credited at the time the registration is sold. This account is debited when the recognize revenue process is run for the appropriate period.

    • If you have checked the ‘deferred’ check box on the product, it is not credited until you run the recognize revenue process for the period in which the ‘recognize after’ date for the product is included.

  5. In the Product Price Attribute section, click the default rate - always available check box only if you want the rate you are adding to be always available.
  6. Click the Save button to add the fee and return to the Accreditation Profile. Click the Cancel button to return to the Accreditation Profile without adding the fee.