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Advertising Charge Add Price

Modules>Advertising>Advertising Charge>Find, List, or Add Advertising Charge>Advertising Charge Profile>Price Tab>price child form>Add button

Add a price when you want to setup a new price from the Advertising Charge. For example, you could offer a promotional price for a certain period of time. or setup one price for members and another for non-members.

This topic covers using the Add-Advertising Charge page to add an advertising charge price.

To add a Price, use the following steps:

1. Go to Modules>Advertising>Advertising Charge>Find, List, or Add Advertising Charge>Advertising Charge Profile>Price Tab>price child form.
2. Click the Add button. The Add - Advertising Charge page opens.

2. Fill in the Price Information section as described in the table below:

Field	Required	Description
product name	Required	Defaults to the name of the Exam Fee.
type	Required	Defaults to the Exam Fee type.
display name	Required	Defaults to the friendly name for the fee.
price	Required	Enter the dollar amount you would like to charge each registrant for this exam fee.

3. Select one or more methods by which to send the invoice in the Send Via section.
4. Fill in the G/L Account and Inventory Information section as described in the table below:

Field	Required	Description
split revenue among multiple accounts?	Optional	TBD
business unit	Required	TBD
project	Optional	Select a project that was added when adding a business unit. You can search or query on this value later.
a/r account	Required	Select the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. The account you choose is debited every time you sell an event registration.
revenue account	Required	Select the account for revenue from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is credited when you sell an event registration, and debited when you void an invoice in a closed batch
liability account	Required	Select the account for liability from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is credited when a paid invoice is canceled.
return account	Required	Select the account for return from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is debited when an invoice is canceled. For most associations, the return account is the same account used for the revenue account.
write off account	Required	Select the account for Accounts Receivable from the drop-down box. This field defaults to an account and not to blank. Make sure you select the account you want. This account is debited when you create a write off. This is typically an expense account or the revenue account for the product.
deferred?	Optional	Click this check box if the invoice payment for the event is deferred. Once you click this check box, a drop-down box appears. Select an account from the drop-down box. If you check this check box the following happens: If a registration is deferred, the deferred account is credited at the time the registration is sold. This account is debited when the recognize revenue process is run for the appropriate period. If you have checked the ‘deferred’ check box on the product, it is not credited until you run the recognize revenue process for the period in which the ‘recognize after’ date for the product is included.

5. Fill in the override Price Attributes section as described in the table below. Use the following attributes only if you want to override attributes you set in the G/L Account and Inventory Information section.

   Field Name	Required	Description
   class	Optional	Select a class from the drop-down list.
   location	Optional	Select a location from the drop-down list.
   department	Optional	Select a department from the drop-down list.

6. Fill in the Product Price Attribute section as described in the table below:

Field Names	Required	Description
member?	Optional	Select the membership status for this fee from the drop-down list.
member type	Optional	This field displays only when you select Member in the member field.
member status	Optional	This field displays only when you select Member in the member field.
source code	Optional	Enter the first few letters of the Source Code to see a list of matching source codes. Select your source code from the list.
registrant type	Optional	Select a registrant type from the drop-down list.
customer type	Optional	Select the customer type from the drop-down list.
individual type	Optional	This field displays only when you select Individual in the customer type field.
org type	Optional	This field displays only when you select Organization in the customer type field.
non-profit?	Optional	This field displays only when you select Organization or Chapter / Affiliate in the customer type field.
default rate - always available	Optional	Click this check box to make the current fee available always.
fee class	Optional	Select a fee class from the drop-down list. Examples of fee classes include: early, late, or pre-reg.

7. If you want to restrict the pricing by region, fill in the fields in the Location Attributes section as described in the table below:

   Field Name	Required	Description
   city	Optional	Enter the city that will receive the special price.
   state/territory	Optional	Select the state or territory that will receive the special price.
   county	Optional	Enter the county that will receive the special price.
   region	Optional	Select the region that will receive the special price.
   country	Optional	Select the country that will receive the special price.
   zip code start	Optional	Enter a single zip code or a range.
   zip code end	Optional	Enter a single zip code or a range.
   attribute 1	Optional	Custom field not currently in use
   attribute 2	Optional	Custom field not currently in use

8. Click the Save button to add your exam fee and return to the Exam Profile.
   Click the Cancelbutton to return to the Exam Profile without saving your exam fee.