Actual Expense vs. Budget Expense | GL Code

The GL Code Actual Expense Vs Budget Expense screen displays when you click on the Expense links in the Codes grid on the Actual Expense Vs Budget Expense page. It displays the documents for the selected GL Code.

Details

Selected Month: Displays the selected month.

Budget Version: Displays the primary budget version.

Beginning Balance Date: Displays the date of the beginning of an accounting period.

Fiscal Year Beginning Date: The first day of the fiscal year for which you are entering transactions.

Transaction Date From: Specifies the start date of the month for the transaction.

Transaction Date Through: The system displays the actual transactions through the current date (the date you login into the system) when you are viewing the current month, otherwise, it specifies the end of the month date for the selected period.

Documents

To search for a specific document, enter the document number or description into the search box at the upper left of the table.

Document Number: The number assigned to the document. Click to display the Transactions session related to the document.

Description: The description of the document.

Document Date: The date entered on the transaction document.

Amount: The amount incurred for the line item.

Session ID: The session ID assigned to the batch of documents.

Transaction Source: The transaction types which includes expense type GL codes.

Posted By: The system displays the user name who posted the document.

Posted Date: The date the document was posted.

Actual Expense vs. Budget Expense - GL Code

The system displays a snapshot of the actual vs. budget expenses for the selected GL Code:

Beginning Balance: The total balance at the beginning of an accounting period.

Debit Total: The total amount of all debit transactions.

Credit Total: The total amount of all credit transactions.

Ending Balance: This balance is calculated by taking the Beginning Balance and applying the current activity (Debit Totals and Credit Totals).