Outstanding Payables | GL Code

The GL Code Accounts Payable screen displays when you click on the GL code under the Codes grid on the Outstanding Payables page. It displays AP - Vendor account type details for the selected GL Code.

This page displays three grids: Details, Documents, and Outstanding Payables.

Details

Vendor Count: The total number of vendors specific to the GL code selected. The vendors who have unsettled transactions (includes all unpaid Accounts Payable invoices to the organization's vendors).

Invoice Count: The total number of invoices with AP - Vendor account type specific to the GL code.

Credit Memo Count: The total number of applied credit and on account credits specific to the GL code.

Documents

To search for a specific vendor document, enter the vendor ID, vendor name, document number, or document description into the search box at the upper left of the table.

Vendor ID: The unique ID assigned to the vendor while creating the vendor record.

Vendor Name: The name assigned to the vendor while creating the vendor record.

Document Number: The invoice or credit number entered during transaction entry. Click to display the Transactions session related to the document.

Description: The document description entered during transaction entry.

Document Date: The invoice or credit date entered on the transaction document.

Due Date: The due date entered on the AP invoice document.

Amount: The amount displayed on the AP invoice document.

Session ID: The session ID assigned to the batch of AP documents.

Transaction Source: The transaction type for the AP document, such as, APC, API, APM, APS, or APV.

Posted By: The system displays the user name who posted the document.

Last Posted Date: The last posted date of the invoice document.

Outstanding Payables

The system displays a snapshot report for outstanding payables for the selected GL code:

Debit Total: The total amount of debit transactions with AP - Vendor account types.

Credit Total: The total amount of credit transactions.

Ending Balance: The current total for all AP - Vendor Account Types, for the organization.