Assets List Report

To access this report, go to Reports>Fixed Assets>Assets List

The Assets List report is one of the most robust reports available through the Fixed Assets module. Use this report to print a list of your organization's assets. Below are a few suggestions on how to use this report:

• As an asset inventory, where the totals for each item are displayed. You can also choose not to display totals.

• To reconcile the fixed asset general ledger balance to asset entries in the Fixed Assets module.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

The following fields are available to include in the report:

Asset ID	The asset's assigned ID
Description	The description of the asset
Status	The status of the asset (Active, Inactive, or Discontinued)
Category	The category the asset belongs to
Acquisition Code	An optional designation code, used to represent how an asset was acquired
Location Code	An optional designation code, used to represent the physical location of the asset
Responsibility Code	An optional designation code, used to represent the group or person responsible for the asset
Valuation Code	An optional designation code, used to represent the method used to determine the asset's value
Tag Number	The asset's physical tag number, if applicable
Original Asset ID	The ID of the original asset Original Asset ID fields can be used when you want to indicate an improvement to an existing asset, or to track assets that have been reclassified or moved to a different location. It is not a required field.
Taxable	Indicates whether the asset is taxable or not
Zero Book Value	Indicated with "Yes" or "No". Zero Book Value is a check box available on the asset's maintenance page by going to Maintenance>Fixed Assets>Assetsand selecting the asset
Asset Type ID	The asset's type
Depreciation Code	The depreciation code assigned to the asset, based on its asset type
Switch Depreciation Code	The alternate depreciation code assigned to the asset, based on its asset type
Life	The life of the asset, displayed in months
Distribution Code	The distribution code, based on the asset's type
Expenditure Account	The expenditure account, based on the asset's type
Accumulated Depreciation Account	The general ledger asset account (FAO account type) for accumulated depreciation, based on the asset's type
Asset Account	The general ledger asset account, based on the asset's type
Cost	The cost or basis of the asset
Salvage Value	The salvage value of the asset
Amount to Depreciate	The Amount to Depreciate (Cost minus Salvage Value)
Begin Depreciation Date	The date to begin calculating depreciation
Last Depreciation Date	The date when the asset was last depreciated
Accumulated Depreciation Amount	The current depreciation amount for the asset since it was acquired
Net Book Value	The net value of the asset (Cost minus Accumulated Depreciation)
Months Depreciated	The number of months that have been depreciated since the asset was acquired
Maintenance Date	The last time the asset received maintenance, or when it needs its next maintenance
Warranty	Warranty details as entered when the asset was first added to the system
Replacement Cost	The amount it would cost to replace the asset
Manufacturer/Model Number	The manufacturer name for the asset, and its model number
Serial Number	The manufacturer's serial number of the asset
Payee/Vendor ID	The payee or vendor the asset was purchases from
Document/Invoice Number	The invoice number or document date used to track the asset
Acquisition Date	The date the asset was obtained
PO Number	The purchase order number used to purchase the asset
Asset Quick Entry	Indicated with "Yes" or "No" depending on if the asset was added through the Maintenance>Fixed Assets>Assets>Add Newfunction, or if it was added via Quick Entry while working in another module
Quick Entry Session ID	The session ID entered during Quick Entry, if applicable
Quick Entry Transaction Source	If the asset was created via Quick Entry, this field displays the transaction source (for example, "API" for AP Invoices or "CD" for Cash Disbursements)
Notes	Any notes including when the asset was first added (through Maintenance>Fixed Assets>Assets>Add New)
User Defined Field(s)	Any user defined fields will appear in separate columns for each field

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, or to implement security features.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

• You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

Use the Layout tab to change the font and page setup for a report.