Distribution Codes List Report

To access this report, go to Reports>Payroll>List Reports>Distribution Codes List

Use this report to see a list of distribution codes available.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

 

The following fields are available to include in the report:

Distribution Code	Pre-defined assignments that allow you to specify, in advance, the funds and/or other account segments to which you want to distribute transaction amounts, such as ALLOC, PROF, or RENT.
Status	The status of the code—Active, Inactive, or Discontinued.
Apply To	How the distribution codes are applied—Payroll, Accounting, or Both Accounting and Payroll.
Description	A description of the distribution code, such as Allocation, Professional Services, or Rent Expense.
Entry Order	The order that transactions were entered. This column allows you to have more control over the order the records print on the report.
{Segment Name}	The code assigned to the segment. The report shows a code, such as 01, 05, or 04. There is one column for each segment.
Hours	The number of hours assigned to a line item of the distribution code. The report shows a number, such as 0.0000 or 2.0000.
Amount	The monetary amount assigned to a line item of the distribution code. The report shows an amount, such as 0.00 or 23.62.
Percent	The percentage assigned to a line item of the distribution code. The report shows a percentage, such as 40.0000% or 6.0000%.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

• You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select the "Year End Adjustments" option to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select the "Replace total debits and credits with Balance" option to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.