Labor Distribution Report

To access this report, go to Reports>Payroll>History Reports>Labor Distribution Report

Use this report to display a break down of labor hours and earnings by segment codes which was entered on the Add Timesheets form.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

 

The following fields are available to include in the report:

Processing Group

This is the processing group code that was set up for the employee using the Payroll>System Setup>Employee Information>Employee Record form.

Processing Group Title

The title of the processing group code.

Employee ID

The employee's ID.

Employee Last Name

The employee's last name.
Employee First Name The employee's first name.

First, MI Name

The employee's first name and middle initial.

Employee Name

The employee's full name, including the middle initial.

Employee Status

The status of the employee - Active, Inactive, or Terminated.

Class

The employee's class, such as Admin or Staff.

Position

The employee's position, such as Administrator or Program Rep.

Employee Type

The employee type, such as full-time or part-time.

Earning Code

The earning code selected on the employee's timesheet.

Earning Title

The title of the earning code.

Payroll Type

The payroll type—Adjust, Manual, Regular, Supplemental, or Void.

Pay Date

The date on the Payroll check.

Pay Period Begin Date

The pay period beginning date entered on the Payroll>System Setup>Payroll Codes>Processing Groups form.

Pay Period End Date

The pay period ending date entered on the Payroll>System Setup>Payroll Codes>Processing Groups form.

Document Date

This is the document date assigned during Payroll Processing.

Effective Date

The Accrual Date entered on the Transfer to Accounting form.

Transferred

A designation of Yes or No depending on if the payroll data has been transferred to Accounting.

{Segment Name} Code

The code assigned to the segment.

  • The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.

Distribution Code

The distribution code of the labor earnings.

Distribution Code Description

The description of the distribution code.

Hours (four decimals)

The hours based on the labor hours. Displays in a four decimal format. (X.XXXX)

Hours (two decimals)

The hours based on the labor hours. Displays in a two decimal format. (X.XX)

Earnings

The amount based on the labor earnings.

{User Defined Field} - Employees

An employee type user defined field and its data. There is a separate column for each field that was created by the Administrator.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

  • You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select the "Year End Adjustments" option to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select the "Replace total debits and credits with Balance" option to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.