Leave Liability Report

To access this report, go to Reports>Payroll>History Reports>Leave Liability Report

Use this report to calculate the leave liability (a monetary amount) based on accrued leave hours and employee hourly rates (or equivalent hourly rates for salaried employees).

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

 

The following fields are available to include in the report:

Processing Group Code	This is the processing group code that was set up for the employee using the Payroll>System Setup>Employee Information>Employee Record form.
Processing Group Title	The title of the processing group code.
Employee ID	The employee's ID.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name, including the middle initial.
Employee Status	The status of the employee - Active, Inactive, or Terminated.
Social Security Number	The social security number. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Payroll>System Setup>Employee Information. These rights are granted by the Administrator by going to Administration>Users>Manage Users, selecting the "Payroll" module, scrolling down to the "System Setup" section and selecting the checkbox under "Display Sensitive Data".
Class	The employee's class, such as Admin or Staff.
Position	The employee's position, such as Administrator or Program Rep.
Employee Type	This is the employee type, such as full-time or part-time.
Pay Type	A designation of Salaried or Hourly.
Leave Title	The title of the leave code.
Hire Date	The employee's date of hire.
Termination Date	The date the employee was terminated.
Leave Code	The leave code.
Leave Code Status	The status of the leave code - Active, Inactive, or Discontinued. The report shows A, I or D.
Leave Title	The title of the leave code.
Calculation Method Code	The calculation method for the leave code. The system displays one of the following codes: FN (Fixed Number of Hours) FP (Fixed Percentage of Hours Worked) AT (Amount on Timesheet) PT (Percentage on Timesheet)
Calculation Method Title	The title of the calculation method for the leave code, such as Fixed Number of Hours, Fixed Percentage of Hours Worked, Amount on Timesheet, or Percentage on Timesheet.
Hours	The number of hours accrued for a leave code.
Rate	An employee's hourly pay rate. This rate was set up on the Job and Pay tab.
Liability	The monetary amount calculated for an employee's leave (eligible hours times their hourly pay rate).
Service Years	The number of years the employee has been employed with the organization.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

• You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select the "Year End Adjustments" option to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select the "Replace total debits and credits with Balance" option to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.