Pre-Transfer Register Report

To access this report, go to Reports>Payroll>Processing Reports>Pre-Transfer Register

Use this report to print the transaction entries prior to transferring to Accounting. The totals for this report were calculated using the Transfer to Accounting form. You should have entered the session information and selected the groups to transfer, and then clicked the Pre-Transfer button. Once the report has been calculated, a message notifies you if there were any errors or if it calculated successfully.

Note: This report can become quite large - we recommend filtering on the current Session ID every time you process this report.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

 

The following fields are available to include in the report:

Transaction Source

The document's transaction type, such as PRC, PRS, or PRV.

  • PRS is "Payroll System Generated Checks/Vouchers".

  • PRC is "Payroll Manual Checks".

  • PRV is "Payroll Void Checks/Vouchers".

Session ID

The session ID assigned to this batch of documents entered on the Transfer to Accounting form.

Session Date

The date of the session entered on the Transfer to Accounting form.

Document Number

When transferring in detail, this is the check number; however, if transferring in summary, this is a sequential number beginning with "1" for each combination of processing group and pay date for the transaction entry that you are transferring.

This information was entered on the Print and Email Checks and Vouchers form or on the Enter Manual Checks form (see Employee Record).

Document Date

The document or check date entered on the Print and Email Checks and Vouchers form or on the Enter Manual Checks form (see Employee Record).

Effective Date

The line item effective date assigned during transaction entry.

Document Description

The employee ID and pay date if transferring in detail, or processing group and pay date if transferring in summary.

{Segment Name} Code

The code assigned to the segment. The report shows a segment code—01, 201,11001, for example. The report prints one column for each segment, such as Fund Code or GL Code. This is determined by the distribution code associated with this check.

Debit

The amount of the check that is debited according to how the distribution code was set up.

Credit

The amount of the check that is credited according to how the distribution code was set up.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

    • This option is used to control the "Detail" or "Summary" on this report. If "Summary" was selected on the Transfer to Accounting form, and the Summarize Amounts option is selected here, a "Summary" Pre-Transfer Register is produced.

  • You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select the "Year End Adjustments" option to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select the "Replace total debits and credits with Balance" option to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.