Timesheets Report

To access this report, go to Reports>Payroll>Processing Reports>Timesheets

Use this report to review default, regular, and supplemental timesheets for your employees.

Alternatively, you can run the Quick Timesheets Report to generate a limited, fixed-format report.

To view Earning Code rates and amounts, clear the "Hide Earning Code Rates and Amounts During Timesheet Processing" checkbox by going to Setting Up the Payroll Module. Otherwise, an amount displays only when the calculation method "Amount on Timesheet (AT)" is selected.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

 

The following fields are available to include in the report:

Processing Group

The processing group code assigned to the employee using the Employee Information form. The report shows the code's name, such as Admin or PartTime.

Processing Group Title

The title associated with the processing group code.

Employee ID

The ID assigned to the employee.
Employee Status The status of the employee - Active, Inactive, or Terminated.

Employee Last Name

The employee's last name.
Employee First Name The employee's first name.

First, MI Name

The employee's first name and middle initial.

Employee Name

The employee's full name, including the middle initial.

Social Security Number

The social security number. Note that only the last four digits of the number display.

  • To view the entire social security number, you must have been granted Display Sensitive Data rights for Payroll>System Setup>Employee Information. These rights are granted by the Administrator by going to Administration>Users>Manage Users, selecting the "Payroll" module, scrolling down to the "System Setup" section and selecting the checkbox under "Display Sensitive Data".

Class

The class entered on the Employee Information "Job and Pay Rate" tab.

Position

The employee's job title, such as Administrator or Program Rep.

Gender

The employee's gender.

Ethnicity

The ethnic origin of the employee.

Employee Type

The employee type, such as full-time or part-time.

Timesheet Type

The type of timesheet, such as Regular or Supplemental.

Pay Date

The pay date entered in the Pay Date table.

Timesheet Reference

The Timesheet Reference that was entered on Add Timesheets.

SUTA Weeks

The number of SUTA (state unemployment tax) weeks for the pay date.

Code Type

The payroll code assigned by the system—Earning, Benefit, Deduction, W/C, or Leave.

Pay Code

The name assigned to your earning, benefit, deduction, workers' compensation, and leave codes, such as Health, 401K, OT, Sick8, and Executive.

Calculation Method Code

Any of the following methods can be assigned using the tabs:

Amount on Timesheet (AT)

Employee Pay Rate (ER)

Fixed Amount (FA)

Fixed Hourly Amount (FH)

Fixed Number of Hours (FN)

Fixed Percentage of Earnings (FP)

Fixed Percentage of Hours (FP)

Percentage on Timesheet (PT)

Rate Multiplier (RM)

Rate on Timesheet (RT)

Rate per $100 Earnings (RE)

Rate per Hours Worked (RW)

Rate per Workers' Compensation Hours (RH)

Calculation Method Title

The title of the calculation method, such as, Amount on Timesheet, Employee Pay Rate, Fixed Amount, Fixed Hourly Amount, Fixed Number of Hours, Fixed Percentage of Earnings, Fixed Percentage of Hours, Percentage on Timesheet, Rate Multiplier, Rate on Timesheet, Rate per $100 Earnings, Rate per Hours Worked, and Rate per Workers' Compensation Hours.

Hours

Depending on the calculation method, these are the hours entered on one of the tabs.

Rate

Depending on the calculation method, this is the rate entered on one of the tabs.

Amount

Depending on the calculation method, this is the amount entered on one of the tabs.

Distribution Code

The distribution code selected on the Earnings tab of the timesheet.

Distribution Code Description

The description of the distribution code.

Pay Period Begin Date

The pay period beginning date.

Pay Period End Date

The pay period ending date.

{User Defined Field} - Employees

An employee type user defined field and its data. There is a separate column for each field.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

  • You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select the "Year End Adjustments" option to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select the "Replace total debits and credits with Balance" option to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.