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Leave Liability

Access this report using Reports>Payroll>History>Leave Liability. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to calculate the leave liability (a monetary amount) based on accrued leave hours and employee hourly rates (or equivalent hourly rates for salaried employees).

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Processing Group	The processing group code that was assigned to the employee using the Maintain>Payroll>Employee Information form.
Processing Group Title	The title of the processing group code.
Employee ID	The employee's ID.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name, including the middle initial.
Employee Status	The status of the employee—Active, Inactive, or Terminated.
Social Security Number	The social security number. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using Security>Set Up Organization Menus form.
Class	The employee's job class that was assigned using the Maintain>Payroll>Employee Information>Job and Pay tab.
Position	The employee's position, such as Administrator or Program Rep.
Employee Type	This is the employee type, such as full-time or part-time.
Pay Type	A designation of Salaried or Hourly, depending on what pay type was selected.
Hire Date	The employee's date of hire.
Termination Date	The date the employee was terminated.
Leave Code	The leave code selected on the employee's timesheet.
Leave Code Status	The status of the leave code—Active, Inactive, or Discontinued. The report shows A, I, or D.
Leave Title	The title of the leave code.
Calculation Method Code	The calculation method for the leave code. The system displays one of the following codes: FN (Fixed Number of Hours) FP (Fixed Percentage of Hours Worked) AT (Amount on Timesheet) PT (Percentage on Timesheet)
Calculation Method Title	The title of the calculation method for the leave code, such as Fixed Number of Hours, Fixed Percentage of Hours Worked, Amount on Timesheet, or Percentage on Timesheet.
Hours	The number of hours accrued for a leave code.
Rate	An employee's hourly pay rate. This rate was set up on the Job and Pay tab.
Liability	The monetary amount calculated for an employee's leave (eligible hours times their hourly pay rate).
Service Years	The number of years the employee has been employed with the organization.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.