Pre-Transfer Register

Access this report using Reports>Payroll>Processing>Pre-Transfer Register. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to print the transaction entries prior to transferring to Accounting. The totals for this report were calculated using the Activities>Payroll>Transfer to Accounting form. You should have entered the session information and selected the groups to transfer, and then clicked the Pre-Transfer button. Once the report has been calculated, a message notifies you if there were any errors or if it calculated successfully.

Note: Depending on the criteria you set up for the report, this process could be quite lengthy. We strongly recommend filtering (using the Filter tab) on the current Session ID every time this report is processed.

 

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Transaction Source	The document's transaction type, such as PRC, PRS, or PRV.
Session ID	The session ID assigned to this batch of documents entered on the Activities>Payroll>Transfer to Accounting form.
Session Date	The date of the session entered on the Transfer to Accounting form.
Document Number	When transferring in detail, this is the check number; however, if transferring in summary, this is a sequential number beginning with "1" for each combination of processing group and pay date for the transaction entry that you are transferring. This information was entered on the Activities>Payroll>Print Checks/Vouchers>Load Checks form or on the Enter Manual Checks form.
Document Date	The document or check date entered on the Activities>Payroll>Print Checks/Vouchers form or the Enter Manual Checks form.
Effective Date	The line item effective date assigned during transaction entry.
Document Description	The employee ID and pay date if transferring in detail, or processing group and pay date if transferring in summary.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201,11001, for example. The report prints one column for each segment, such as Fund Code or GL Code. This is determined by the distribution code associated with this check.
Debit	The amount of the check that is debited according to how the distribution code was set up.
Credit	The amount of the check that is credited according to how the distribution code was set up.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options

Description

Summarize Amounts

Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together. This option is used to control the "Detail" or "Summary" on this report. If "Summary" was selected on the Activities>Payroll>Transfer to Accounting form, and the Summarize Amounts option is selected here, a "Summary" Pre-Transfer Register is produced.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.