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Summary Check/Transaction Register

Access this report using Reports>Payroll>History>Summary Check/Transaction Register. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to print a summarized listing of checks, vouchers, and adjustments in a register style.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Current Transaction Dates are required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Processing Group	This is the processing group code assigned to the employee using the Maintain>Payroll>Employee Information form.
Processing Group Title	The title of the processing group code.
Payroll Type	The payroll type—Adjust, Manual, Regular, Supplemental, or Void.
Pay Date	The date associated with the Payroll adjustment, check, or voucher.
Pay Period Begin Date	The pay period beginning date entered on the Maintain>Payroll>Processing Groups - Pay Schedule Tab.
Pay Period End Date	The pay period ending date entered on the Maintain>Payroll>Processing Groups - Pay Schedule Tab.
Employee ID	The employee's ID.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name including the middle initial.
Employee Status	The status of the employee—Active, Inactive, or Terminated.
Social Security Number	The social security number. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using Security>Set Up Organization Menus form.
Class	The employee's job class that was assigned using the Maintain>Payroll>Employee Information>Job and Pay tab.
Payment Type	The type of payment—Check, Voucher, or blank (for adjustments).
Document Number	The document number (Activities>Payroll>Print Checks/Vouchers).
Document Date	The document date (Activities>Payroll>Print Checks/Vouchers).
Timesheet Reference	A unique tracking number provided for timesheets.
Document Description	The document description.
Amount	The amount of the check, voucher, or adjustment.
Spoiled	A designation of Yes or No depending on if the check was recorded as spoiled (Activities>Payroll>Check Spoilage).
Cash Account	The system displays the cash account for which you are printing checks. This default was set up by the Administrator using Organization>Set Up Modules>Payroll>Load Checks/Vouchers (Print).
Accrual Account	The system displays the accrued expenses payable account for which you are printing checks. This default was set up by the Administrator using Organization>Set Up Modules>Payroll>Load Checks/Vouchers (Print).
Fund Code	The code assigned to the fund segment. The report shows a fund code—01, 02, 03, for example.
Interfund Due to Account	The Due To Account, used to keep the funds in balance. Accounts display when a Fund segment and the transaction entry fund account is different from the automatic offset fund account.
Interfund Due from Account	The Due From Account, used to keep the funds in balance. Accounts display when a Fund segment and the transaction entry fund account is different from the automatic offset fund account.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.