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Timesheets

Access this report using Reports>Payroll>Processing>Timesheets. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to review default, regular, and supplemental timesheets for your employees. This data was generated using Timesheets>Enter Default Timesheets and Enter Regular/Supplemental Timesheets.

Alternatively, you can run Reports>Payroll>Processing>Quick Timesheets to generate a limited, fixed-format report.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Processing Group	The processing group code assigned to the employee using the Maintain>Payroll>Employee Information form. The report shows the code's name, such as Admin or PartTime.
Processing Group Title	The title associated with the processing group code.
Employee ID	The ID assigned to the employee.
Employee Status	The status of the employee—Active, Inactive, or Terminated.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name, including the middle initial.
Social Security Number	The employee's social security number. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using Security>Set Up Organization Menus form.
Class	The class entered on the Maintain>Payroll>Employee Information>Job and Pay tab.
Position	The employee's job title, such as Administrator or Program Rep.
Gender	The employee's gender—Female or Male.
Ethnicity	The ethnic origin of the employee.
Employee Type	The employee type, such as full-time or part-time.
Timesheet Type	The type of timesheet, such as Regular or Supplemental.
Pay Date	The pay date entered in the Pay Date table (Maintain>Payroll>Processing Groups>Pay Schedule tab).
Timesheet Reference	The Timesheet Reference that was entered on the Timesheets>Enter Default Timesheets or Enter Regular/Supplemental Timesheets>Select tab.
SUTA Weeks	The number of SUTA (state unemployment tax) weeks for the pay date on the Maintain>Payroll>Processing Groups form.
Code Type	The payroll code assigned by the system—Earning, Benefit, Deduction, W/C, or Leave.
Pay Code	The name assigned to your earning, benefit, deduction, workers' compensation, and leave codes, such as Health, 401K, OT, Sick8, and Executive. These codes were created using Maintain>Payroll>Earning, Benefit, Deduction, Workers' Compensation, or Leave Codes.
Calculation Method Code	Any of the following methods can be assigned using the tabs: Amount on Timesheet (AT), Employee Pay Rate (ER), Fixed Amount (FA), Fixed Hourly Amount (FH), Fixed Number of Hours (FN), Fixed Percentage of Earnings (FP), Fixed Percentage of Hours (FP), Percentage on Timesheet (PT), Rate Multiplier (RM), Rate on Timesheet (RT), Rate per $100 Earnings (RE), Rate per Hours Worked (RW), and Rate per Workers' Compensation Hours (RH).
Calculation Method Title	The title of the calculation method, such as, Amount on Timesheet, Employee Pay Rate, Fixed Amount, Fixed Hourly Amount, Fixed Number of Hours, Fixed Percentage of Earnings, Fixed Percentage of Hours, Percentage on Timesheet, Rate Multiplier, Rate on Timesheet, Rate per $100 Earnings, Rate per Hours Worked, and Rate per Workers' Compensation Hours.
Hours	Depending on the calculation method, these are the hours entered on one of the tabs.
Rate	Depending on the calculation method, this is the rate entered on one of the tabs.
Amount	Depending on the calculation method, this is the amount entered on one of the tabs.
Distribution Code	The distribution code selected on the Earnings tab.
Distribution Code Description	The description of the distribution code.
Pay Period Begin Date	The pay period beginning date entered on the Maintain>Payroll>Processing Groups form.
Pay Period End Date	The pay period ending date entered on the Maintain>Payroll>Processing Groups form.
{User Defined Field} - Employees	An employee type user defined field and its data. There is a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

To view Earning Code rates and amounts, clear the Hide Earning code Rates and Amounts During Timesheet Processing check box using Organization>Set Up Modules>Payroll. Otherwise, an amount displays only when the calculation method Amount on Timesheet (AT) is selected.