Voucher Register

Access this report using Reports>Payroll>Processing>Voucher Register. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this report to determine which direct deposit entries to make if you are not using the Direct Deposit module. The report prints the information to a printer or if the Data Import/Export module is installed, you can export the data to a file type of your choice.

 

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Current Transaction Dates are required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Processing Group	The processing group code that was set up using the Maintain>Payroll>Processing Groups form.
Pay Date	The first pay date that was set up using the Processing Groups form.
Pay Period Begin Date	The pay period beginning date entered on the Maintain>Payroll>Processing Groups form.
Pay Period End Date	The pay period ending date entered on the Maintain>Payroll>Processing Groups form.
Employee ID	The ID assigned to the employee.
Employee Status	The status of the employee—Active, Inactive, or Terminated.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
First, MI Name	The employee's first name and middle initial.
Employee Name	The employee's full name, including the middle initial.
Social Security Number	The social security number associated with the Employee ID. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintain>Payroll>Employee Information. These rights are granted by the Administrator using Security>Set Up Organization Menus form.
Class	The employee's class, such as Admin or Staff.
Voucher Email Address	The email addresses used to send vouchers to this employee.
Voucher Number	The voucher number entered on the Activities>Payroll>Print Checks/Vouchers>Load Vouchers form.
Voucher Date	The document date entered on the Print Checks/Vouchers form. (It defaults to today's date.)
Payee	The full name associated with the employee ID.
Net Pay	The net pay on the payroll voucher.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.