Maintain Chart of Accounts Add Code Form

Access the Maintain Chart of Accounts Add Code by clicking the Add Code button on the Maintain Chart of Accounts Form.

Form Fields

These are the form fields in the Maintain Chart of Accounts Add Code form.

Note: Refer to the field text to the right of the form for additional form information.

Not all form fields are available for all Segment types.

Account Segment

Segment: When adding a code, select the account segment from the drop-down list.

Code: When adding a code, enter the code in the field.

Account Information

Account Type: Select the account type form the drop-down list.

Status: Select the account code status from the drop-down list: A - Active, I - Inactive, D - Discontinued.

Note: Data entry is prohibited only to codes that are set to a discontinued status.

Currency: Enter the currency type.

Note: You cannot change or enter a currency type unless the multi-currency module is owned. By default this field is not selectable.

Title: Enter the account code title.

Short Title: Enter an account code short title. The short title defaults to the first fifteen characters of the title, or you can create your own fifteen character title.

Account Details

Designation Code: Select the account code designation from the drop-down list, for example: N/A - Not Assigned or CCE - Cash and Equivalents. See the Chart of Account Code Designations page for more details.

Form 990 Line Number: Select the account code Form 990 Line Number from the drop-down list, for example: N/A - Not Assigned or 1 Pt l - Contributions, gifts, grants, and similar amounts received. See the Form 990 Line Numbers page for more details.

Last Check Number: Enter the last check number before the reorder point.

Check Reorder Point: Enter the check reorder point.

Required Account Assignments: Required account assignments can be assigned to any GL account code except for the following account types:

  • Net Assets/Equity—NAE
  • Revenues—REV
  • Expenses/Expenditure—EXP

If you are setting up a GL code that is an Interfund Transfers - IFT account type, it is highly recommended that all available segments be assigned as required accounts.

User Defined Fields

Created by an administrator, user defined fields (UDF) have specific characteristics such as field type, character length, and default values specific to the field. All fields that display in this section are specific to your organization.

Grant Administration

When creating or editing a Grant segment, the Grant Administration, Grant Terms, and Grantor Information sections will display.

Model Account

Select the model account you would like to use: Select the model account from the drop-down list.

Assign Account To: Select the assign to account from the list of account types.

Buttons

Cancel: Click to cancel your Chart of Account record changes and return to the Maintain Chart of Accounts form.

Save: Click save when you are finished making your changes.