Pre-Transfer Depreciation/Disposal Register

To access this report, go to Reports>Fixed Assets>Pre-Transfer Depreciation/Disposal Register

Use this report to see the transaction entries that will be generated prior to transferring. We recommend reviewing this report before transferring your depreciations and disposals - transferred entries cannot be undone and are immediately posted to your ledgers.

You can choose to use the report as-is by clicking or , or make edits to the report by clicking .

When editing the report, you can include certain user defined fields in this report. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setuptab to choose the columns you'd like to appear on the report. You can rename the columns under Column Heading.

The following fields are available to include in the report:

Transaction Source

The document's transaction source - in this report, all documents will list JVD as the transaction source

  • System-calculated depreciation, adjustments to depreciation, and disposals are all classified as Journal Voucher Depreciation/Disposal (JVD) entries

Session

The ID for the session

Session Date

The date of the session
Session Description The description of the session as entered on the Transfer to a Session form

Document Number

The beginning document number as entered on the Transfer to a Session form. It is the first document number used for the transaction entries generated
Document Date The date of the document as entered on the Transfer to a Session form

Document Description

The description of the document as entered on the Transfer to a Session form
Asset ID The asset's assigned ID
Depreciation/Disposal Type

The depreciation or disposal type. It can be one of the following:

  • C - Calculated Depreciation

  • A - Adjusted Depreciation

  • R - Disposed Cost

  • D- Disposed Depreciation

Depreciation Date

The effective date used to post the transactions to the general ledger.

  • This date is system generated - it is determined by the organization's depreciation frequency and fiscal year-end date

  • See Calculating Depreciation for more information on how MIP Cloud determines depreciation dates

(Segment Name) Code

The code assigned to a segment - such as 01, 201, or 11001.

The report prints one column for each segment - such as Fund Code, Grant Code, GL Code, or however the segment is named

Taxable

Indicates whether the asset is taxable or not
Debit If the asset was added via Quick Entry (through either a Cash Disbursement or an AP Invoice), the debit amount entered in the Quick Entry form will display
Credit If the asset was added via Quick Entry (through either a Cash Disbursement or an AP Invoice), the credit amount entered in the Quick Entry form will display

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, or to implement security features.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together

  • You can secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

Use the Layout tab to change the font and page setup for a report.