Fund Code Overview

A Fund is used to generate revenue for a cause and is used to create a suggested price for a contribution or gift for donations. The fund code is also used to tie together or map your Purpose, Campaign, Appeal, and Fundraising Package so that they are automatically populated by the system when you enter a fund code for a gift or pledge payment for a specific purpose code.

You may also set up a tribute that is linked to a specific fund so that donations are made in honor of an honoree automatically to that fund.

The information that populates can be overridden (except for the fund code) by selecting a different code from the drop-down list. You may have multiple purposes for a fund. In the overall fundraising workflow, the fund code should be the first item you create so that you can associate all of the other fundraising items mentioned above to the fund.

As noted, the fundraising product may have a suggested price. Or, the gift amount can be filled in later on the Add Fundraising Gift or Add Fundraising Pledge page, after the gift payment is received.

Note: The Product Code object used in netFORUM 2010 and earlier, is now known as the Fund Code. Functionality previously associated with the Product Code is now available in the Fund Code. The Fund Code functionality will now be found in a new Purpose Code object.

Adding a Fund Code

To add a Fund Code, complete the following steps:

  1. Mouse over the Fund Code group item within the Fundraising module in netFORUM. This will expand a flyout menu that displays all of the options for Fund Codes within netFORUM.
  2. Click the Add Fund option. The Add - Fundraising Fund Code page displays. All fields in bold are required.
  3. Complete the fields in the Fund Code section as follows:
    Field Name Required? Description
    fund code Required Once the fund code has been saved, you cannot modify it.
    purpose code Optional A way to earmark money for a specific cause for the fund's use. Must be setup prior to appearing in this drop-down.
    fund name Required Enter a descriptive name for the fund. Once saved, this may not be modified.
    description Optional Enter a longer description for the fund if needed.
    start and end dates Optional Enter the start and end dates the fund may be contributed to if applicable.
    track recognition level Optional This check box should be enabled if recognition levels are to be tracked at the fund level in addition to constituent level. Recognition levels for the fund will then be tracked on the constituent profile.
    use in events Optional This check box should be enabled if this fund may be used with an event. You may create a fundraising event and use donations as the event registration fee by assigning fund codes to the event. Check the use in events check box to enable this fund code for use in events in this manner. You may then decide what the appropriate donation or gift is to attend the event when you add your fund fees
  4. Complete the fields in the Default Campaign, Appeal, & Package Codes section as follows:
    Field Name Required? Description
    Campaign Code Optional Select the campaign code for the product. The Campaign Code you select will determine which Appeal Codes will be available in the appeal code drop-down menu.
    Appeal Code Optional Select the appeal code for the product if you have set up a marketing appeal for this fund.
    Package Code Optional Select the package code for the product if you have set up a fundraising package for this fund.

    Note: The campaign, appeal, and package codes values are only used as defaults when a donation is made to the fund. These fields are not required.

  5. Enter a suggested price.

    (Later, when you select the fund code on the Add Fundraising Gift or Add Fundraising Pledge page, this price will automatically default to the gift amount field and the tax deduction amount field.) The suggested price can be edited.

  6. Enter the G/L account information.
  7. Click the Save button to add your fund.

Finding a Fund Code

There are multiple ways to locate a record using the Find page (for detailed methods on how to locate records, see the Find page). The Find functionality is universal throughout netFORUM. The results will display in a List page, which is also universal throughout netFORUM.

The Fund information is stored in the database by the "columns" (fields) you selected during the Add Fund process. Only a pre-defined set of columns pertaining to the Fund Code will be available to you on the Find - Fund page.

Find vs. Query

The Find page is setup with a pre-defined set of columns (fields) versus a Query which allows you to select from ANY column in the search table.

Navigating to the Fund Profile

To navigate to the Fund Profile page, complete the following steps:

  1. Go to the Fundraising Module.
  2. Expand the More group item located on the left-navigation bar.
  3. Select the Find Fund group item link.

    Note: You may also select Fund from the Overview page on the Fundraising module to obtain a List of created Funds.

The Fund Code Profile

The Fundraising Fund Code Profile is displayed once you have entered a new Fundraising Fund Code into the netFORUM application.

The Fundraising Fund Code Profile shows:

Important! Funds that are used in Fundraising Events contain different child forms than those that are not. Each type is discussed below.

Fund Code Profile Child Forms Without Events

The Info Tab for a fund code profile that has been set to not be used in a Fundraising Event, has the following child forms:

  • fundraising premium pick
  • fund fee
  • related campaigns
  • purposes
  • fund recognition level
  • source codes
  • gift interest(s)
  • pledge interest(s)

Fundraising Premium Pick Child Form

The fundraising premium pick child form displays the following:

  • premium name
  • premium minimum and maximum gift amount (if the price range has been set up) that must be donated/pledged, etc. if a Premium has been set-up for this Fundraising Fund Code.

Associating a Premium with a Fundraising Fund Code

If you want to give a gift to constituents who give a donation within a certain price range, you can associate a premium (e.g., tote, t-shirt, event tickets) with the Fundraising Fund Code.

Before you can associate the premium with the fund, you must first:
  1. Add the premium to inventory.
  2. Add a fundraising premium.
  3. Add a premium price range.
To Associate a Premium with a Fund:
  1. On the Fund Code Profile, on the fundraising premium pick child form, click the Add icon. The Add Fundraising Premium Pick window displays.
  2. Expand the premium selection drop-down menu to view the list of available premiums.
  3. Click the Save button.

    Note: When a constituent gives a donation, if this fund code is selected on the Add Fundraising Gift or Add Fundraising Pledge page, and the giftamount falls within this price range, this premium will be available for selection in the premium drop-down list.

View the Premium topic for more information.

Fund Fee Child Form

The fund fee child form provides information regarding any fees associated with this fund code.

The fund fee child form displays the following:

  • fund code
  • fund name
  • business unit

Click the Edit icon to modify the fund code, fund name, and/or business unit for this fund fee.

This will launch the Edit - Fundraising Fund Code pop-up window.

After making your modifications, click the Save button.

If you wish to modify the actual fee (which is created when you add the fund initially), you must expand the fund fee child form to view the grandchild form. You may also add additional suggested fees.

To view the grandchild form, click the Expand Grandchild Form icon.

Click the Edit icon next to the fund fee that is currently listed. This will open the Edit - Fundraising Price pop-up window. You may also click the add price hyperlink to add a new suggested fee or donation amount.

Here you can make the necessary changes to the fund fee or add a new fee.

Click the Save button when finished. Your changes will now be reflected on the Price Code form.

Note: The fund is a single product, however it can have multiple prices associated to it for the purpose of defining multiple suggested amounts for eWeb donations/pledges. In iWeb, when you add a Gift and select a Fund, netFORUM will select the first non-deleted, non-end-dated price; it is not possible to choose a specific price. It is not possible to set up multiple prices, with different GL accounts, and select which price you want to use for a fund. If you think that one Fund should have two or more GL accounts, then you should set up one Fund for each GL account.

Related Campaigns Child Form

The related campaigns child form provides information regarding any campaigns this fund code is associated to. A fund may be linked to multiple campaigns.

The child form displays the following:

  • fund code
  • campaign code

From this child form you can edit the campaign associated to this fund code by clicking the Edit icon, you can delete the campaign displayed by clicking the Delete icon, and you can add additional campaigns by clicking the Add icon.

Clicking the Add icon will launch the Add - Fundraising Fund X Campaign pop-up window so that you may link the fund to a campaign. You must have previously set up a Campaign first for it to appear in the drop-down to be linked and saved with the fund.

Purposes Child Form

The purposes child form will list the purpose codes currently associated with this fund code.

The purposes child form will display the following:

  • Purpose code
  • Fund code

From this child form you can edit the purpose codes associated to this fund code by clicking the Edit icon, you can delete a purpose code displayed by clicking the Delete icon, and you can add additional purpose codes by clicking the Add icon.

Clicking the Add icon will launch the Add - Fund X Purpose pop-up window.

Before a purpose will appear in the drop-down field to add, you must have added them first in the Fundraising Module.

Fund Recognition Level Child Form

The fund recognition level child form will list the recognition levels currently associated with this fund code.

The fund recognition level child form will display the following:

  • recognition level
  • minimum amount
  • maximum amount
  • include soft credits

From this child form you can edit the recognition levels for this fund code by clicking the Edit icon, you can delete a recognition level displayed by clicking the Delete icon, and you can add additional recognition levels by clicking the Add icon.

Clicking the Add icon will launch the Fund - Add Recognition Level pop-up window.

Enter the information for the new recognition level in the appropriate fields.

When you have finished entering the information for the new recognition level, click the Save button.

Your new recognition level will now display on the fund recognition level child form.

Fund Code Profile Child Forms With Events

The Fund Code Profile Info Tab for a fund code that has been set to be used in events, has the following child forms:

  • fund fee
  • where fund is used (events)
  • fund x campaign
  • fund x purpose
  • fund recognition level

Most of the child forms are identical to the child forms displayed for funds not used in events. The only difference is the where fund is used (events) form.

For more information on the forms in this profile, click on their hyperlinked names above.

Where Fund Is Used (Events) Child Form

The where fund is used (events) child form shows information on fundraising events that have been setup and are tied to this fund code.

The where fund is used (events) child form displays the following:

  • Event

You cannot edit any information regarding this event in the child form. However, you can click on the GoTo icon next to the event name, to be taken to the fundraising event profile for that event.

Adding a Fund Code to an Event

As noted above when adding a fundraising product, to enable your product to be used in Events select the use in events checkbox when adding your fundraising product. This will allow you to create a Fundraising Event and then use donations as an event registration fee. Once you have set-up your fund, notice that an event fundraising product differs from a standard fundraising product in that you may set-up multiple fund fees for use in your fundraising event. This can be seen from the image below.

As seen in the image above, just as with a normal fundraising fund code, the fundraising event fund code uses the fund fee child form to set-up suggested donation amounts that will be used to raise money for the event when purchased. The main difference is that you may add as many prices as you need for an event whereas for a standard fund code, only one price may be added.

For more information on how to link the event fundraising fund code once you have finished set-up, view the topic on Fundraising Events.

Note: An event fund code and a standard fund code (where the use in events checkbox is not selected and the fund code is used in the normal sense to collect gifts and donations) are mutually exclusive. That is, you may not use one fund code in both circumstances; to collect event fees as donations and for a typical donation. You must have one fund code for each type of donation if that is your intent. Keep this in mind.

Tracking Recognition Levels for a Fund

In addition to tracking recognition levels at the Constituent level, you may also track recognition level by specific fund or campaign.

Important! Only gifts made toward funds with the track recognition level check box enabled have recognition level tracked. For this reason, it is recommended that specific funds be enabled in addition to the constituent recognition level. For more information, view the topic and section on Fund and Campaign Recognition Level for more information on enabling recognition level for specific funds and campaigns.

Related Functionality