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What are the Accounting Transaction Types?

When viewing transactions in netFORUM Pro or pulling batch reports, certain transaction codes may appear. A list of transaction types appears below.

  • Ch : Charge

    Used to create a charge.

  • Cr : Credit

    Used to create a credit.

  • CrApp : Credit Applied

    Used when a credit is applied.

  • ChCanFee : Cancel Fee Charge

    Used to create a cancelled fee charge.

  • CanUP : Cancel Unpaid Amount

    Used to create a cancellation for an unpaid amount.

  • CrCanPay : Credit Cancel Payment Credit - Closed Batch

    Only used for payments in closed batches. Creates a credit.

  • CrCanPayA : Credit Cancel Payment Audit

    Used when an invoice is cancelled with a credit card, and does not create a credit. Used when the payment is in either an open or closed Batch

  • CrCanPay2 : Credit Cancel Payment Credit - Open Batch

    Used for payments in open batches, and creates a credit. Used only when the payment is in an open batch.

  • CanUPAdjA : Cancel Unpaid Amount Adjustment Audit

    Used when an amount unpaid is cancelled, and does not create a credit.

  • DscCanAdjA : Discount Cancel Adjustment Audit

    Used when a discount is cancelled, and does not create a credit.

  • Pay: Payment

    Used to create a payment.

  • PayCanAdjA : Payment Cancel Adjustment Audit

    Used as an adjustment for the GL and does not create a Credit. It is only used when the payment is in a closed batch.

  • PayCanAdjC : Payment Cancel Adjustment Credit

    Used as an adjustment for the GL and creates a Credit. It is only used when the Payment is in a closed Batch.

  • PayCanAdjN : Payment Cancel Adjustment No Credit

    Used as an Adjustment for the GL and does not create a Credit. Used when the Payment is in either an open or closed batch.

  • WOff : Write Off

    Used to create a write off.

  • RefChk : Refund Check

    Used to create a refund check.

  • RefCC : Refund Credit Card

    Used to create a credit card refund.

  • Adj : Adjustment

    Used to create an adjustment.

  • Void : Void

    Used to create a void for a GL entry.

  • Dsc : Discount

    Used to create a discount.

  • Tax : Tax

    Used to create a tax item.

  • Ship : Shipping

    Used to create a shipping item.

Transactions and Associated Transaction Types

Common accounting transactions and their associated transaction codes are displayed below, along with associated example entries for each ledger type.

Cash Transactions

Closed Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Once the product has been purchased and a payment received, the batch is processed and the following actions are possible:

Action A Create Credit check box checked. Cancel invoice through the Invoice Profile.
Cancel Invoice CancelInvoiceAdjustment (PayCanAdjA) Debit Credit
  Accounts Receivable 100  
  Liability   100
  CancelPaymentCredit (CrCanPay) - Credit Record Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action B Create Payment check box checked. Cancel payment through the Payment Profile.
Cancel Payment CancelPaymentCreditAdjustment (PayCanAdjC) - Credit Record Debit Credit
  Accounts Receivable 100  
  Liability   100
Action C Credit Payment check box not checked.    
Cancel Payment CancelPaymentNoCreditAdjustment (PayCanAdjN) Debit Credit
  Accounts Receivable 100  
  Cash   100
Action E1      
Write Off WriteOff (Pay) Debit Credit
  Revenue 100  
  Accounts Receivable    

Important: This invoice cannot be voided after the batch has been processed.

Open Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100
Action A Create Credit check box checked. Cancel invoice through the Invoice Profile.
Cancel Invoice CancelPaymentCredit (CrCanPay2) Debit Credit
  Revenue 100  
  Liability   100
Action B    
Void Payment Payment removed from GL. Only the charge will be present    
Action C      
Void Invoice Payment and charge record removed.    

Check Transactions

Closed Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Once the product has been purchased and a payment received, the batch is processed and the following actions are possible:

Action A Create Credit check box checked. Cancel invoice through the Invoice Profile.
Cancel Invoice CancelInvoiceAdjustment (PayCanAdjA) Debit Credit
  Accounts Receivable 100  
  Liability   100
  CancelPaymentCredit (CrCanPay) - Credit Record Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action B Create Payment check box checked. Cancel payment through the Payment Profile.    
Cancel Payment CancelPaymentCreditAdjustment (PayCanAdjC) Debit Credit
  Accounts Receivable 100  
  Liability   100
Action B1      
Add Payment Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100
Action B2      
Cancel Invoice Cancel Payment Amount (PayCanAdj) Debit Credit
  Accounts Receivable 100  
  Liability   100
  Cancel Paid Credit (CrCanPay) Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action C Credit Payment check box not checked.    
Cancel Payment CancelPaymentNoCreditAdjustment (PayCanAdjN) Debit Credit
  Accounts Receivable 100  
  Cash   100
Action E1      
Write Off WriteOff (Pay) Debit Credit
  Revenue 100  
  Accounts Receivable   100

Important: This invoice cannot be voided after the batch has been processed.

Open Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100
Action A Create Credit check box checked. Cancel invoice through the Invoice Profile.
Cancel Invoice Cancel Paid Credit (CrCanPay2) Debit Credit
  Revenue 100  
  Liability   100
Action B      
Void Payment Payment removed from GL. Only the charge will be present    
Action C      
Void Invoice Payment and charge record removed.    

Credit Card Transactions

Closed Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Once the product has been purchased and a payment received, the batch is processed and the following actions are possible:

Action A Issue Credit refund for single card payment check boxchecked. Create Credit check box checked. (Default) Cancel Invoice through the Invoice Profile.
Cancel Invoice Cancel Paid Credit (CrCanPayA) - No credit. Used for audit trail. Debit Credit
  Revenue 100  
  Liability   100
  Refund Credit Card (RefCC) - No credit. Refund credit card. Debit Credit
  Liability 100  
  Cash   100
Action B Issue credit refund for singe card payment not checked. Create Credit check box checked. (Default) Cancel Invoice through the Invoice Profile (not refunded, credit created)
Cancel Invoice Adjustment (PayCanAdjA) - No Credit Debit Credit
  Accounts Receivable 100  
  Liability   100
  Cancel Paid Credit (CrCanPay) - Credit Record- No Credit Debit Credit
  Revenue 100  
  Accounts receivable   100
Action C Credit Payment check box checked. Cancel Payment through the Payment Profile. Refunded; no credit given.
Cancel Payment Adjustment (PayCanAdjA) - No credit. Debit Credit
  Accounts Receivable 100  
  Liability   100
  Refund Credit Card (RefCC) - No credit; refund cc. Debit Credit
  Liability 100  
  Cash   100
Action D Credit Payment check box not checked (not refunded or credited).
Cancel Payment Adjustment (PayCanAdjN) Debit Credit
  Accounts Receivable 100  
  Cash   100

Important: This invoice cannot be voided after the batch has been processed.

Open Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100
Action A Issue Credit refund for single card payment check box checked. Create Credit check box checked. (Default) Cancel Invoice through the Invoice Profile.
Cancel Invoice Cancel Paid Credit (CrCanPayA) Debit Credit
  Revenue 100  
  Liability   100
  Refund Credit Card (RefCC) Debit Credit
  Liability 100  
  Cash   100
Action B Issue credit refund for singe card payment not checked. Create Credit check box checked. (Default) Cancel Invoice through the Invoice Profile.
Cancel Invoice Cancel Paid Credit (CrCanPay2) Debit Credit
  Revenue 100  
  Liability   100
Action D    
Void Payment Refund Credit Card (RefCC) Debit Credit
  Liability 100  
  Cash   100
Action F      
Void Invoice Payment and charge record removed. A refund CC record will be added to the invoice, but not picked up by processing the batch; thus not affecting the GL.

Bill Me & Mail My Check

Closed Batch

Bill Me w/Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100

Once the product has been purchased and a payment received, the batch is processed and the following actions are possible:

Action A Credit Payment check box checked . Cancel invoice through the Invoice Profile.
Cancel Invoice Cancel Unpaid Amount (CanUp) Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action B      
Add Cash Payment Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Open Batch

Bill Me w/Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Action A Credit Payment check box checked . Cancel invoice through the Invoice Profile.
Cancel Invoice Cancel Unpaid Amount (CanUp) Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action B      
Add Cash Payment Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Pay in Full Credit

Closed Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100

Once the product has been purchased and a payment received, the batch is processed and the following actions are possible:

Action A Create Credit check box checked. Cancel invoice through the Invoice Profile.
Cancel Invoice CancelInvoiceAdjustment (PayCanAdjA) Debit Credit
  Accounts Receivable 100  
  Liability   100
  Applied Credit Cancel (CrAppCan) Debit Credit
  Revenue 100  
  Accounts Receivable   100
Action B Create Payment check box checked . Cancel payment through the Payment Profile.
Cancel Payment CancelPaymentCreditAdjustment (PayCanAdjC) Debit Credit
  Accounts Receivable 100  
  Liability   100

Important: This invoice cannot be voided after the batch has been processed.

Open Batch

Create Invoice Charge (Ch) Debit Credit
  Accounts Receivable 100  
  Revenue   100
Payment Received Payment (Pay) Debit Credit
  Cash 100  
  Accounts Receivable   100
Action A Create Credit check box checked . Cancel invoice through the Invoice Profile.
Cancel Invoice Applied Credit Cancel (CrAppCan) Debit Credit
  Revenue 100  
  Liability   100
Action B      
Void Payment Payment removed from GL. Only the charge will be present.
Action C      
Void Invoice Payment and charge record removed.