Enabling Custom Demographic Data Fields for Award Entrants

You can enable custom demographic data fields to record additional information about an award and award entrant (e.g., Name of Award Presenter, Initial Award Year) from the Award Profile. After you add the demographic information to the Award Profile, you will be able to search for the awards that match the specified demographics from the Find Award page or by running a query.

To enable custom demographic data fields for an award entrant:

1. Go to the Award Profile.
2. In the Demographic Information section, click the Set up Award Entry Demographics link.

3. In the Demographics Setup window, notice the column headers for Order, Caption, Type of Input, Show Internally, Show Externally, Multi/Single Select, and Long Description. There are no baseline demographics included with award entrant demographics. Custom demographic setup is required. However, you must still decide and setup the custom demographic parameters as desired which are described below.

4. Enter or modify the Order number for the data entry field as needed. (This is the order it will appear on the form relative to the other fields.)

   Tip: If you leave the order "0", it is the same as entering "1." It is best to use a numbering schema of 10, 20, 30, etc., so that you can easily edit and re-order the demographics as you add new ones. The data fields will only show on the forms if you select check boxes in the Show Internally, Show Externally, etc. columns. It is important to note that each item must have a separate and distinct order number. If each item does not have a unique order, netFORUM will randomize the order of the items on the page and eventually generate an error.

5. If you want to be able to view this demographic information from the Award Entry Profile internally, select the Show Internally check box.
6. Click Save.  You may also enable demographic fields for adding a new award.  This is similar when adding demographics for individuals or organizations. View Enabling Baseline Demographic Data Fields for Individuals or Enabling Baseline Demographic Data Fields for Organizations for more information.

Award Entrant demographics contain no baseline demographics. You must create your own along with multi/singe select demographics and long descriptions. View how to create a custom demographic at Creating Custom Demographic Data Fields.

Tip: You may decide the look and feel of how you present your demographics in customized forms both on iWeb and on eWeb. View Designing Custom Forms for Demographics for more information.

The demographic information is stored on iWeb in the Award Entry profile.

To view or edit the demographic information:

1. Go to the Award Entry profile.
2. Click the Edit button. The Demographic Information window displays the selected demographics in the Additional Information section.
3. Click Save to close the window.