Assigning a Room to an Event Session

You can keep track of the an event's Session Rooms from the Session Profile.

To add an Event Session Room:

1. Go to the Session Profile.
2. Select the Loc/Rooms tab.
3. Expand the Locations and Rooms child form if needed.
4. Click the Add button.
5. In the Add/Edit Room  window, select the Room Name.
6. Enter any additional information in the Notes box if needed.
7. Click Save to complete room selection for this session.



You may set up additional categories for the room and estimate unit costs per session per category once you have added the room by clicking the Add Room Setup button. You must have previously set up room setup categories to take advantage of this feature.

8. The Sessions Room Setup form appears after clicking the Add Room Setup button.
9. Choose a Setup Category from the drop-down.
10. Choose a Setup Code from the drop-down. The Unit Cost will populate based on what you entered in the room setup category.
11. Enter an expected Quantity attending the session if you want to estimate an expected Actual Cost.
12. Enter any Comments as needed.