Setting Up the Room Setup Categories Drop-Down List

Room Setup Categories allow you to specify the room setup categories for a room that is used for an event.

Example: Room Setup Categories: food catering, technical setup.

Adding a Room to an Event Session

You can add , edit , or delete drop-down list items.

To add a Room Setup Category:

1. Hover over the Modules tab in the top navigation bar. In the fly out menu, click Administration.
2. Expand the Overview group item. Click Events Set Up.
3. Click the Location/Rooms tab to view its child forms.
4. Click the expand icon next to the Room Setup Categories child form heading. This will display the current list of Room Setup Categories available.

5. Click the Add icon. This will open the Room Setup Category pop-up window.

6. Enter the name of the new room setup category in the Category Code field.
7. Enter a description of the room setup category in the Category Description field.
8. Click the Save button.

 You may also access Events Setup through the Events module > Overview group item > Overview and Setup hyperlink.

You may add additional setup categories to further categorize by room and by session such as by estimated unit cost, for example.

To add an estimated unit cost:

1. Click the Add Room Setup Items hyperlink under the Setup Category.
2. On the Room Setup Item form, select a Setup Category from the drop-down list.
3. Enter a Setup Code for the unit cost.
4. Enter a Description.
5. Enter an Estimated Unit Cost for the Setup Code.
6. Click Save.

To see an example of how this is used, view the online help topic Assigning a Room to an Event Session or Calculating Room Setup Costs for an Event or Session.

To edit a Room Setup Category:

1. Click the edit button next to the room setup categories you would like to edit.
2. Make your changes and click Save.

To delete a Room Setup Category from the drop-down list:

1. Click the delete button next to the room setup categories you would like to delete.
2. Click OK to confirm the deletion.