Enabling Baseline Demographic Data Fields for Event Registrants

You can easily enable the baseline Demographic Data Fields to record registration information for an event about a customer from their Event Registrant Profile (for example, Badge Organization, Badge Title, Registrant Type, First Time Attendee, and so forth). Further, you can specify to capture the information on iWeb, eWeb, and if it should be required.

To enable baseline demographic data fields for an event:

1. Go to the Event Profile.
2. In the Demographic Set Up section, click the Setup Registration Demographics link.

3. In the Demographics Setup window, notice the column headers for Order, Caption, Type of Input, Show Internally, Show Externally, Required, Multi/Single Select, and Long Description. Baseline demographic fields are defined as those fields where the caption field is already specified and may not be edited. The image below shows a sample of these.  You may modify their parameters as desired which are described below.

4. Enter or modify the Order number for the data entry field as needed. (This is the order it will appear on the form relative to the other fields.)

Tip: If you leave the order "0", it is the same as entering "1." It is best to use a numbering schema of 10, 20, 30, etc., so that you can easily edit and re-order the demographics as you add new ones. The data fields will only show on the forms if you select check boxes in the Show Internally, Show Externally, etc. columns. It is important to note that each item must have a separate and distinct order number. If each item does not have a unique order, netFORUM will randomize the order of the items on the page and eventually generate an error.

5. If you want to be able to view this demographic information from the Event Registrant Profile internally, select the Show Internally check box. If this check box is not selected, the demographic will not appear when registering the individual from iWeb. Once you select this check box to collect a specific demographic on iWeb, it appears in the Registration Information section when registering a new group or individual and also on the Registrant Profile.



You may use design demographics to set up how these fields appear on the form as well as tab order. View the online help topic Designing Custom Forms for Demographics for more information.

6. If you want to be able to view and collect this information from eWeb, select the Show Externally check box (save those where set up is dictated for eWeb through directory setup or web site editor components).
7. If you want to make sure that the information is collected before the record is saved, select the Required check box.
8. Click Save.

If you do not find the specific demographic you need in baseline demographics, you may create your own. View how to create a custom demographic at Creating Custom Demographic Data Fields.

Tip: Remember, you may decide the look and feel of how you present your demographics in customized forms both on iWeb and on eWeb. View Designing Custom Forms for Demographics for more information.