Group Registration is available for events that are specifically set up for group registration. (See Setting Up Group Registration)
When an event is set up for group registration, the event administrator has three registration authorization scenarios to choose from:
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Any individual linked to an organization can register a group of individuals (employees) linked to the organization.
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Only primary contacts can register a group of individuals linked to the organization
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Individuals with a specific relationship type to the organization can register a group of individuals linked to the organization.
Note: One of these options must be selected when the event is set up.
To register a group for an event using eWeb:
- Go to the eWeb site.
- Login to the site.
- On the navigation bar, click Online Store.
- In the Online Store, select the organization from the Shop For list and then click Go to Shopping button.
- In the Shop For section of the page, expand the Shop For drop-down menu and select Event to display only Event items, or enter the name of the event in the Search for field. After you have specified your criteria, click the Go button.
- A listing of events matching your search criteria will be displayed. Click the hyperlinked name of the event to begin the registration process.
- Since you are registering a group for an event, click the Group? icon on the Event Registration Wizard page.
- Complete the group registration process by completing the Group Registration Wizard steps beginning with the Fee Type selection after verifying that you are registering for the group.
Keep in mind that, if you are a Primary Contact for an organization, individual and organization Shopping Carts are viewed and checked out separately. the Select Customer hyperlink enables you to toggle between the individual and organization Shopping Carts if you are a Primary Contact for an organization.
If you are unable to view a specific purchase you have made or placed in a Shopping Cart, such as a group registration for your organization, you may need to toggle your Shopping Cart view. This is illustrated by the image below.
As you get near the end of the Event Group Registration Wizard, you will be able to specify who gets confirmation e-mails on the Submit Order page. The bottom portion of the Submit Order page is shown below with the e-mail fields highlighted.
By default a confirmation e-mail will be sent to the organization's primary e-mail address as well as to the organization's primary contact e-mail address. You may also select to send another confirmation e-mail to an additional address by clicking the Send a copy of the confirmation e-mail to an additional e-mail address checkbox and entering the additional e-mail address in the corresponding field.
Note: If an event confirmation template has been specified for the event, then that is the e-mail the chosen recipients will receive. If no event confirmation template was set, then those selected to receive the e-mail notifications will receive the standard purchase/registration confirmation e-mail.