You are here: netFORUM Pro Modules > Accounting > Payments > Closing an Accounting Batch that Contains a Money Order or Purchase Order

Closing an Accounting Batch that Contains a Money Order or Purchase Order

If a batch contains a money order or purchase order, you will not be able to close the batch until the check is received and the check date and check number are recorded on the Payment Profile.

Closing a Manual Batch

Before you will be able to close the selected manual batch, you must reconcile any issues with payments listed on the Batch Conflicts child form.

If the conflict(s) include transactions involving money and/or purchase orders, the check dates and check numbers must be recorded on the Payment Profile for that transaction. Please view the Recording a Check Payment for a Purchase Order or Money Order help topic for complete details.

Note: If the LeavePurchaseOrderInvoiceOpen system option is enabled, orders where a purchase order or money order were used as the method of payment will not prevent a batch from being closed. The invoice will have a balance due as any other unpaid invoice.

You may also select to move any transactions listed on the Batch Conflicts child form to another open batch.

To move a transaction to another batch:

  1. Click the Edit icon next to the transaction you wish to move.
  2. This will open the Batch Transaction Detail pop-up window.
  3. Expand the Batch drop-down men and select the batch to where the conflicting transaction will be transferred.

  1. Click the Save button.

    2. The Batch Profile will update and the conflicting transaction will no longer display on the Batch Conflicts child form.

Once all conflicts have been resolved, the batch can be closed by clicking the Close Batch icon.

This will open the Close Batch pop-up window where you will click the Close Batch button to confirm this action.

Closing an Automatic Batch

If you are using the automatic batch system, if you try to close a batch that includes a money order or purchase order and the Purchase Check Date is missing for one of the payments, the transaction will not be included in the batch. After the Purchase Check Date is entered, the transaction will be included in the next available batch (generated by when the automatic batch is processed in the system).